Annacheck — Food Testing LIMS Walkthrough

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 01 / 20

Overview

Annacheck — Laboratory Information Management System

Built for

An ISO 17025 / FSSAI Food Testing Laboratory

End-to-end traceability from sample receipt to signed Certificate of Analysis — adulteration screening, ingredient and nutritional verification, contaminant testing, inventory, cold-chain and full regulatory compliance in one system.

✓ Sample-to-CoA workflow

✓ Barcode / QR & chain of custody

✓ Adulteration & identity testing

✓ Instrument integration (HPLC, ICP-MS)

✓ OOS / OOT / CAPA control

✓ 21 CFR Part 11 e-signatures

Prepared by Vischari Solutions

Domain SME inputs by InLabCo

June 2026

Version 1.0

20 Slides

~25 minute walkthrough

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 02 / 20

Workflow

The Sample Journey — Receipt to Certificate

One controlled path, every sample

14 tracked stages

01

Receipt & Registration

02

Barcode / QR

03

Chain of Custody

04

Storage

05

Sample Preparation

06

Test Assignment

07

Identity / Adulteration

08

Nutritional / Quant.

09

Contaminants

10

Microbiology

11

Data Review

12

QA Approval

13

Certificate (CoA)

14

Retention

Every stage records who acted, when, and against which barcode. A sample cannot skip a stage or move backward without a logged reason.

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 03 / 20

Auth & Roles

Secure Login & Laboratory Roles

Sign in

2FA enforced for QA & Director

Email Password

Two-factor required for elevated roles. Sessions auto-expire on inactivity. Every login is written to the audit trail.

Roles in scope

Sample Receiving Officer

Analyst

Section Head

QA Officer

Quality Manager 2FA

Laboratory Director 2FA

Store In-charge · Client (Portal)

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 04 / 20

Dashboard

Live Operations Dashboard

Laboratory Overview

Last refresh: 2 min

Samples in Lab

128

+14 this week

Awaiting CoA

23

avg 1.8 d ageing

OOS / Adulterated

4

2 critical

On-time CoA

91%

target 95%

On-time CoA % · last 12 weeks

Sample status mix

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 05 / 20

Sample Intake

Sample Registration & Receipt

New Sample · TP-2026-000125

All fields validated server-side

Client

Product Name

Brand

Batch No

Purpose

Quantity Received

Packaging / Seal

Storage Requirement

▦ Barcode
TP-2026-000125

▣ QR Code
Auto-generated

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 06 / 20

Operations

Active Sample Register

Samples · 128 active

Lab ID	Product	Client	Stage	Analyst	Due	Status
TP-2026-000125	Turmeric Powder	ABC Foods	Curcumin HPLC	A. Nair	05 Jun	On track
HNY-2026-000088	Natural Honey	ABC Apiaries	QA review	R. Menon	04 Jun	At risk
EO-2026-000041	Edible Oil	Sunfield Oils	GC-MS profiling	S. Pillai	03 Jun	Late
MP-2026-000112	Milk Powder	Dairy Best Ltd	Heavy metals	A. Nair	06 Jun	On track
SP-2026-000063	Chilli Powder	Spice Route	OOS hold	F. Rahman	02 Jun	OOS
TP-2026-000124	Turmeric Powder	ABC Foods	Registered	—	08 Jun	New

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 07 / 20

Workflow

TP-2026-000125 — Sample Lifecycle

Turmeric Powder · ABC Foods · Batch TUR250501

In progress · Stage 7 of 12

01

Receipt

T 01/06 · A 01/06

02

Barcode

T 01/06 · A 01/06

03

Storage

T 01/06 · A 01/06

04

Sample Preparation

T 02/06 · A 02/06

05

Test Assign

T 02/06 · A 02/06

06

Moisture / Ash

T 03/06 · A 03/06

07

Curcumin HPLC

T 04/06 · running

08

Colour / Lead Cr

T 04/06 · pending

09

Heavy Metals

T 05/06 · pending

10

Data Review

T 05/06 · pending

11

QA Approval

T 06/06 · pending

12

CoA Issued

T 06/06 · pending

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 08 / 20

Test Assignment

Auto-Generated Testing Plan

Plan for Turmeric Powder · TP-2026-000125

14 tests · auto-assigned

Identity

✓ Curcuminoid Profile (HPLC)✓ Botanical Authentication

Adulteration

✓ Metanil Yellow · Sudan I–IV✓ Lead Chromate (ICP-MS)✓ Starch · Chalk · Colour

Purity

✓ Moisture✓ Total Ash✓ Acid Insoluble Ash

Safety

✓ Heavy Metals (Pb, Cd, As, Hg)✓ Pesticides (QuEChERS)✓ Aflatoxins B1/B2/G1/G2

Plan is driven by product type and declared claims. Each test pre-links its method, instrument, reagents and specification limits — and reserves inventory automatically.

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 09 / 20

Analysis

Analyst Worksheet & Instrument Integration

Curcumin by HPLC · TP-2026-000125

QC passed

Instrument

Method

Sample weight

Result (auto from peak)

QC check	Observed	Acceptance	Status
Calibration R²	0.9993	> 0.99	Pass
Spike recovery	98%	80–120%	Pass
Reagent blank	Clean	No interference	Pass
Peak symmetry	1.1	0.8–1.5	Pass

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 10 / 20

Results

Results & Adulteration Findings

TP-2026-000125 · auto-compared to specification

All within limits

Parameter	Result	Specification	Status
Moisture	7.2%	≤ 10%	Pass
Total Ash	6.8%	≤ 9%	Pass
Acid Insoluble Ash	0.8%	≤ 1.5%	Pass
Curcumin	4.1%	≥ 3.0%	Pass
Metanil Yellow	ND	ND	Pass
Lead	0.42 ppm	≤ 2.5 ppm	Pass
Aflatoxin B1	ND	≤ 5 ppb	Pass

Adulteration finding: No evidence of metanil yellow, Sudan dyes, starch or lead chromate adulteration detected.

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 11 / 20

Investigation

OOS / OOT & CAPA

OOS-2026-0017 · Chilli Powder · SP-2026-000063

Result locked

Lead exceeds specification

Result → Limit: 12 ppm → ≤ 2.5 ppm

Raised by: F. Rahman (Analyst) · auto-triggered on entry

OOS Open QA notified Retest authorised

Investigation flow

Detect → Investigate → Root cause → CAPA → Closure

OOT — Out of Trend watch

Curcumin trend 4.2 → 4.1 → 4.3 → 2.9% flagged for review even though it is within spec.

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 12 / 20

Reporting

Certificate of Analysis

CoA · TP-2026-000125

Released & e-signed

Certificate of Analysis

Turmeric Powder · Batch TUR250501 · ABC Foods Pvt Ltd

CoA No. AC/2026/TP/000125
Issued 06 Jun 2026

Conclusion: Curcuminoid profiling confirmed authenticity. No metanil yellow, Sudan dyes, starch or lead chromate detected. All parameters comply with applicable FSSAI specification. Sample is compliant and fit for release.

Approved by

Dr. Priya Krishnan

Quality Manager · e-sign 06/06 14:22

Authorised by

S. Pillai

Laboratory Director · e-sign 06/06 16:05

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 13 / 20

Inventory

Reagent & Inventory Management

Stock · FEFO enforced

3 expiring < 30 days

Code	Item	Lot	Balance	Expiry	Status
CHEM-000001	Methanol (HPLC, Merck)	MH202601	3.5 L	14 Jan 29	OK
CHEM-000014	Nitric Acid (Trace Metal)	NA2602	1.2 L	20 Jun 26	Expiring
STD-000007	Curcumin Reference Std	CUR-25	180 mg	30 Jun 26	Expiring
COL-001	C18 Column (Waters)	SN12345	2,140 inj.	EOL ~600	Monitor
GAS-000001	Liquid Nitrogen (LN₂)	—	28% level	—	Refill

Each test deducts its reagents automatically (e.g. Sugar Profile → 20 mL Acetonitrile + 1 vial + 1 filter). Expired stock is blocked from issue. Columns alert near end-of-life; LN₂ alerts below 30 / 20 / emergency.

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 14 / 20

Cold Chain

Temperature Mapping & Excursions

RF-02 · Standards Refrigerator · 72 h study

Qualified · PASS

Heat map (°C)

2.8

3.4

7.2

3.1

4.0

5.6

3.6

4.9

5.1

12 calibrated loggers · ±0.2°C · sampling every 5 min

Summary

Max temperature7.2°C

Min temperature2.8°C

Average4.9°C

Door recovery8 min

Spec (2–8°C)Within

Hot spot: top-right shelf near vent — flagged, not qualified for critical standards.

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 15 / 20

Compliance

Compliance & Audit Trail

Audit Trail · TP-2026-000125

Who · what · when · why

Time	User	Action
01/06 09:14	F. Rahman	Registered sample · barcode issued
03/06 11:02	A. Nair	Entered Moisture 7.2% from balance
04/06 15:40	A. Nair	Imported HPLC curcumin run · QC pass
05/06 10:21	R. Menon	Reviewed data · accepted
06/06 14:22	Dr. P. Krishnan	Approved · e-signature
06/06 16:05	S. Pillai	Released CoA · e-signature

ISO/IEC 17025FSSAICodexNABL21 CFR Part 11

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 16 / 20

Client Portal

Customer Portal & Mobile View

ABC Foods · My Samples

Submitted

9

In Testing

3

CoA Ready

5

OOS

1

Recent

TP-…125 TurmericCoA

HNY-…088 HoneyTesting

SP-…063 ChilliOOS

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 17 / 20

Architecture

The Annacheck Module Map

25-module ecosystem

Highlighted = Phase 1 scope

Sample Management

Test Management

Workflow Engine

Inventory

Quality Control

OOS / OOT / CAPA

CoA & Reporting

Audit & e-Sign

Environmental / Temp

Dashboards

Customer Portal

Instrument Integration

Equipment & Calibration

Method Management

Training & Competency

Document Control

Client & Contract

Billing & Finance

Stability Studies

Biobanking

Supplier Qualification

Internal / External Audit

Proficiency Testing

Regulatory Compliance

Mobile Application

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 18 / 20

Open Items

Decisions to Close

Items for client confirmation

~1 hour · 8 items

Phase 1 module set — confirm the 12 highlighted modules are the agreed first release.
Instrument list & interfaces — which instruments connect at launch, and do they expose data files or need middleware?
Specification library — who owns the master limits (FSSAI / Codex / client specs) and who may edit them?
Sample ID format — confirm the numbering scheme (e.g. TP-2026-000001 vs LAB/2026/FOOD/00125).
Approval hierarchy — confirm who approves vs authorises, and which steps need 21 CFR Part 11 e-signatures.
Accreditation target — NABL / ISO 17025 timeline, as it shapes audit-trail and method-validation depth.
Existing systems — any current LIMS, accounting or barcode hardware to migrate from or integrate with.
Customer portal scope — self-submission and online payment in Phase 1, or internal-only intake first?

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 19 / 20

Roadmap

Implementation Roadmap

From sign-off to go-live

Sequential phases

Phase 01

Workflow Sign-off

Confirm the workflow, roles, specifications and module scope captured in this walkthrough.

Phase 02

Core Build

Sample lifecycle, test assignment, worksheets, QC, OOS/CAPA and CoA generation.

Phase 03

Integrations

Instrument interfaces, inventory, temperature monitoring and the customer portal.

Phase 04

Validation & Go-live

UAT, data migration, accreditation-readiness pack, training and production cutover.

Phases run in sequence. Detailed timelines are fixed once the decisions on the previous slide are closed.

VISCHARI SOLUTIONS × ANNACHECK

FOOD TESTING LIMS · 20 / 20

Approval

Sign-off

Workflow approval signature

By signing below, the undersigned confirm that the workflow described in this walkthrough is a true representation of the laboratory process to be supported, and that the proposed roles, permissions, dashboards, reports and Phase 1 module scope are acceptable. This signature unlocks the design and build phases.

For the Laboratory

Name

Designation

Date

For Vischari Solutions LLP

Name

Designation

Date